The Ultimate Trade Show Booth Checklist
A complete, category-by-category packing and pre-show checklist — free to use. Import it into Boothlyo and collaborate with your team in real time.
Start Free — No Credit Card RequiredAfter helping hundreds of trade show teams prepare for their shows, we have compiled the definitive trade show booth checklist. Use it as a starting point or import it directly into Boothlyo.
Displays & graphics
- Main backdrop/bannerCritical
- Table throws/skirtsCritical
- Counter display
- Standee/floor graphic
- Hanging sign (if applicable)
- Monitor/TV screen
- Product display shelving
Technology
- LaptopCritical
- iPad/tablet for lead capture
- Power strips x2Critical
- HDMI cables x2
- USB hub
- Extension cords x2
- Phone chargers
- Backup battery pack
- WiFi hotspot (backup)
Printed materials
- Brochures x50+
- Business cards x200+Critical
- Product spec sheets
- Price lists
- Order forms
- Show specials flyer
Giveaways & promotional
- Branded pens x100
- Giveaway items
- Prize drawing container
- Giveaway entry forms
Booth tools & supplies
- Velcro/command strips
- Gaffer tape
- Zip ties
- Scissors
- Sharpies/markers
- Packing tape
Comfort & essentials
- Comfortable shoes (for setup)
- Water bottles
- Snacks
- Pain reliever
- Hand sanitizer
- Breath mints
- First aid kit
Pre-show tasks
- Register all staff
- Book hotel rooms
- Book flights/travel
- Ship booth materials (by deadline)Critical
- Confirm booth dimensionsCritical
- Order electricity/internetCritical
- Confirm decorator services
- Create lead capture form
- Print QR codes
- Brief team on talking points
Want to manage this checklist digitally with your team?
- ✓Share with your whole team
- ✓Check items off in real time
- ✓Mark items as critical
- ✓Track quantities needed vs packed
- ✓Get warnings as show approaches
Never forget a booth item again
Turn this checklist into a living document your whole team can update from anywhere.
Start Free — No Credit Card Required