The Exhibitor's Trade Show Booth Checklist (Free Template)
After working with exhibiting teams across manufacturing, distribution, and industrial supply, we put together the definitive booth checklist for trade show exhibitors. This is for the team that sets up the booth — not the show organizer. Use it as a starting point or import it directly into Boothlyo where your whole team can check items off in real time.
Start Free — No Credit Card RequiredAfter helping hundreds of trade show teams prepare for their shows, we have compiled the definitive trade show booth checklist. Use it as a starting point or import it directly into Boothlyo.
Displays & graphics
- Main backdrop/bannerCritical
- Table throws/skirtsCritical
- Counter display
- Standee/floor graphic
- Hanging sign (if applicable)
- Monitor/TV screen
- Product display shelving
Technology
- LaptopCritical
- iPad/tablet for lead capture
- Power strips x2Critical
- HDMI cables x2
- USB hub
- Extension cords x2
- Phone chargers
- Backup battery pack
- WiFi hotspot (backup)
Printed materials
- Brochures x50+
- Business cards x200+Critical
- Product spec sheets
- Price lists
- Order forms
- Show specials flyer
Giveaways & promotional
- Branded pens x100
- Giveaway items
- Prize drawing container
- Giveaway entry forms
Booth tools & supplies
- Velcro/command strips
- Gaffer tape
- Zip ties
- Scissors
- Sharpies/markers
- Packing tape
Comfort & essentials
- Comfortable shoes (for setup)
- Water bottles
- Snacks
- Pain reliever
- Hand sanitizer
- Breath mints
- First aid kit
Pre-show tasks
- Register all staff
- Book hotel rooms
- Book flights/travel
- Ship booth materials (by deadline)Critical
- Confirm booth dimensionsCritical
- Order electricity/internetCritical
- Confirm decorator services
- Create lead capture form
- Print QR codes
- Brief team on talking points
Want to manage this checklist digitally with your team?
- ✓Share with your whole team
- ✓Check items off in real time
- ✓Mark items as critical
- ✓Track quantities needed vs packed
- ✓Get warnings as show approaches
Never forget a booth item again
Turn this checklist into a living document your whole team can update from anywhere.
Start Free — No Credit Card Required