Boothlyo

Trade Show Staff Scheduling Software for Exhibitors

Boothlyo helps exhibiting teams organize staff assignments, shifts, travel, and event coverage from one place — so booth staffing stays connected to the rest of each trade show.

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Stop Managing Trade Show Staff Schedules in Spreadsheets

When your company exhibits at multiple trade shows, booth staff schedules rarely live in one place. Assignments change, travel details sit in email threads, and nobody is sure who is covering which shift until the show floor opens.

Spreadsheets and shared docs make it hard to know who is assigned to which show, keep staff information together, and coordinate shifts before and during the event. Boothlyo gives exhibiting teams a centralized way to manage trade show staff assignments and schedules alongside the rest of the event operation.

Everything You Need to Coordinate Trade Show Staff

Built for exhibitor operations: assign people to shows, schedule dated shifts, track travel, and keep coverage visible — without turning staffing into a separate tool.

Staff assignments

Assign team members to a specific trade show event so everyone knows who is working the booth — including roles, contact details, and notes kept with the event.

Shift scheduling

Create dated staff shifts with start and end times for an event, then assign one or multiple people to each shift. Optionally set a required headcount for booth coverage.

Staff information

Keep relevant staff details available within the event — contact info, roles, arrival and departure dates, emergency contacts, and notes — so the exhibiting team is not hunting through separate documents.

Travel coordination

Manage staff travel logistics alongside the event: flight airline, number, and arrival plus hotel name, check-in, and check-out. Travel stays attached to each staff record for the show.

Coverage visibility

See staffing assignments and booth coverage for the event, including how many shifts have people assigned and when upcoming shifts still need coverage.

Event-level organization

Keep staffing connected to the broader event rather than managing booth staff schedules in a standalone spreadsheet. Assignments and shifts live with the same trade show record as the rest of your operation.

Built for Teams Managing Multiple Trade Shows

Boothlyo's trade show staffing software fits teams that already juggle booth coverage across a full show calendar — not one-off staffing tools disconnected from exhibitor workflows.

  • Companies exhibiting at multiple trade shows each year
  • Marketing teams coordinating booth staff across events
  • Trade show managers assigning staff and shifts per show
  • Sales teams sharing booth responsibilities on the floor
  • Teams coordinating staff travel and event schedules together
  • Organizations replacing spreadsheet-based booth staff schedules

Plan Your Booth Staff Before the Show

Staff scheduling in Boothlyo is part of the before → during → after trade show workflow — not an isolated booth staff schedule.

  1. 1

    Create the event

    Set up the trade show in Boothlyo so staffing lives on the same event as planning and logistics.

  2. 2

    Assign your team

    Add the staff members working the booth — roles, contact details, and arrival information for that show.

  3. 3

    Schedule shifts

    Create dated shifts with start and end times, then assign one or multiple staff members to each block.

  4. 4

    Coordinate travel

    Keep flight and hotel logistics connected to each staff member on the event.

  5. 5

    Run the show

    Use staffing assignments and coverage alongside Boothlyo's other event operations on the floor.

  6. 6

    Follow up afterward

    Continue into lead management, follow-up, and analytics — staffing is part of the full before → during → after workflow.

More Than a Trade Show Staff Schedule

Booth staff scheduling is a specialized workflow. Boothlyo connects it to the broader trade show operation so your team is not bouncing between a staffing sheet and separate tools for everything else.

Use Boothlyo to manage your entire trade show operation — event planning, tasks, checklists, budgets, booth inventory, shipping, travel, lead capture, lead follow-up, ROI, and analytics — with staff assignments and shifts living on the same event.

Think of this page as the staff-specific workflow: people, assignments, shifts, travel, and coverage. For the broader platform that wraps staffing into the full exhibitor lifecycle, see Boothlyo's trade show management software.

Trade show staff scheduling FAQ

Trade show staff scheduling software helps companies that exhibit at trade shows organize who works each booth, when they are on the floor, and how travel and assignments are tracked across events. It is built for exhibiting teams — not for companies that organize or host the shows themselves.

Organize your booth staff in one place

Assign your team, schedule dated shifts, and keep travel connected to each show — start free today.

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