Trade Show Management Software for Exhibitors
Boothlyo is trade show management software for exhibitors that brings planning, project management, booth operations, staffing, shipping, lead follow-up, and ROI into one platform. Built for teams attending 3+ trade shows each year, it replaces spreadsheets and disconnected workflows with one place to manage each show from planning through post-show analysis.
Start Free — No Credit Card RequiredEverything Trade Show Exhibitors Need, from Planning to ROI
Booth setup checklists
Reusable packing templates with critical-item flags, quantities, and real-time team updates.
Learn more →Team coordination
Assign tasks, track deadlines, and keep everyone aligned before, during, and after the show.
Learn more →Budget management
Forecast and actuals for booth fees, travel, swag, and services — all tied to each event.
Learn more →Post-show analytics
Cost per lead, pipeline influenced, and ROI so you know which shows to book again. Break those numbers down in trade show analytics software built for exhibiting teams.
Learn more →Need day-of inventory, floor visibility, and shipping once the booth is on the floor? See booth management software.
Trade Show Management for Exhibiting Teams
Manage the work behind every trade show in one place. Boothlyo brings planning, tasks, checklists, budgets, staffing, travel, booth logistics, shipments, lead follow-up, and performance tracking into one trade show management platform built for exhibiting teams.
From here, dig into specific parts of the program when you need them — booth management for physical booth execution, staff scheduling for coverage and travel, lead capture for booth conversations, and analytics / ROI tracking for post-show decisions.
Trade Show Project Management Without the Spreadsheet Chaos
Every trade show involves dozens of moving pieces. Boothlyo gives your team one place to organize the work, assign responsibilities, track deadlines, manage checklists, coordinate staffing, monitor budgets, and keep show logistics moving from planning through follow-up.
Plan Every Trade Show in One Place
Trade show planning usually starts in a spreadsheet and ends in a scramble. Deadlines live in one place, budgets in another, packing lists in a shared doc, and travel details in someone's inbox. Boothlyo is trade show planning software that keeps the plan attached to the event itself — so ownership and status stay visible as the show approaches.
In Boothlyo you can:
- Set up each show with venue, dates, booth details, goals, and notes
- Create tasks with assignees, priorities, and due dates
- Prepare packing and setup checklists, including reusable packing templates
- Build event budgets with estimated vs. actual costs by category
- Assign staff, roles, and dated shifts, plus flight and hotel logistics
- Track shipments, carriers, tracking links, and vendor contacts
- Prepare lead-capture forms and QR flows before the floor opens
- Keep the whole team working from the same event record
If you need a practical calendar for what to do when, use our trade show planning timeline alongside the platform — then run the live plan in Boothlyo instead of another spreadsheet.
Manage the Entire Trade Show Lifecycle
Boothlyo follows the full exhibitor cycle: Plan → Execute → Follow Up → Analyze → Improve.
Plan. Organize the show before freight leaves the warehouse — events, tasks, checklists, budgets, staffing, travel, shipping, vendors, and lead-capture prep in one workspace.
Execute. During the show, coordinate booth operations from the same event: staff coverage, meetings, lead capture, booth activity and foot-traffic logging, announcements, and operational issues on the floor. For day-of inventory and shipping visibility, see booth management software.
Follow up. After the show, manage the lead pipeline — quality scores, status, follow-up tracking, and exports — so conversations don't stall in a notebook or phone. For a practical post-show process, see lead follow-up after the show.
Analyze. Connect operational data to performance: costs, lead outcomes, follow-up speed, staff performance, and ROI-related metrics, with historical comparisons, benchmarks, and trends as your program grows. Explore that in trade show analytics software and ROI tracking.
Improve. Use post-show analysis and on-demand AI insights to turn results into clearer next-show decisions — which shows to prioritize, where follow-up lagged, and what to change before the next booth opens. AI supports learning; it isn't a separate product story.
This is what trade show operations software should do for exhibitors: connect preparation, floor execution, pipeline follow-through, and measurement so each show makes the next one better.
Built for Companies That Exhibit
Boothlyo manages your company's participation in trade shows — from planning and staffing to booth logistics, lead follow-up, and ROI. It is designed for exhibiting teams rather than platforms that run registration, attendee management, floor plans, or other organizer-side show operations.
Built for teams across manufacturing, distribution, industrial, medical device, construction, and other B2B industries that exhibit at multiple trade shows each year.
Trade show management software FAQ
- Boothlyo is built exclusively for exhibitors — companies that set up booths at trade shows. We are not built for companies that host or organize the shows themselves.
Ready to transform how your team manages trade shows?
Join exhibitors using Boothlyo for checklists, leads, budgets, and ROI — start free today.
Start Free — No Credit Card Required